Promotional items given to donors, visitors, alumni, study participants, students and potential students are allowed. The promotional item must be inscribed or imprinted with words and/or pictures identifying the University or in the case of study participants the Grant Study. The individual cost of a promotional item should not exceed $25.*
In limited circumstances, appreciation gifts (not to exceed $25*), Christmas cards**, plaques and awards may be allowed if it is determined that these expenditures are in the best interest of the University and promote the purposes of the University. .
*IRS Publication 463 (2014), Travel, Entertainment, Gift, and Car Expenses places a $25 per person per year business gift allowance. Items exceeding $25 would require the department to obtain a W-9 from the recipient and provide the information to the Controller’s Office annually in order to include in yearly 1099 tax reporting.
**Cards must be pre-printed with UAB and/or Department Name