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Controller's Office   /  Event Pre-Approval Form

Event Pre-Approval Form

In accordance with UAB Expenditure Guidelines for Entertainment, prior to incurring cost commitments associated with a UAB-Sponsored Entertainment Event (as defined above in the link above), the UAB Event Pre-Approval Form should be completed.  

However, the Event Pre-Approval Form (and its associated University Development Office and executive level approvals) is not required by Central Administration for the following types of events, though all other aspects of these guidelines do apply:

  • An official UAB event substantially oriented for, and the primary audience is expected to be, UAB students or trainees, prospective UAB students or prospective trainees, and their families, including Student /Trainee Events as defined above
  • Endowment-Funded Lectureships (as defined above)
  • Ticket Events (as defined above)

The Event Pre-Approval form is also required to obtain official approval to expend UAB funds on costs associated with attending the Non-UAB Sponsored Event (see above).

The Event Pre-Approval Form requires the approval of the department head, school/college executive level, and the appropriate Central accounting department, indicating their pre-approval of the event.

Event Pre-Approval Form

Additional Related Resources:

Event Pre-Approval Form External Routing Checklist

Event Pre-Approval Form Expenditure Guidelines Grid

Departmentally approved event approval forms should be submitted electronically to

Once the department begins submitting requisitions for payment of costs associated with the Event, a copy of the applicable fully approved form should be attached to each of the applicable requisitions.

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