Processing Credit Invoices
All credit memos should be forwarded to and processed by Accounts Payable for entry into the appropriate system. Credit memos should reference a valid university purchase order number or expenditure account number referrenced on the original purchase order. Credits are usually deducted from future invoice payments in the normal course of business. If a credit cannot be deducted within 180 days after it is entered and a refund check cannot be obtained the credit is written off to bad debt and the vendor is placed on payment hold. No further payments will be made to the vendor until the bad debt can be recovered.