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University of Alabama at Birmingham
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Controller's Office   /  Manual Checks

Manual Checks

Manual or "Typed" checks can be produced in Oracle for a completely approved Payment Request.

Step 1. The department will need a fully approved Payment Request in Oracle. The Payment Request must be in a "complete" state. This means that all approvals (user and central) must be completed. The check will be produced by Payment Request via the normal nightly process.

Step 2. The department will need to obtain approval from the Associate VP for Financial Affairs through their Dean/VP/AED. This approval can be obtained by a simple e-mail request from the Dean/VP to Stephanie Mullins at smullins@uab.edu .

Step 3. The fully approved manual payment request (including notification to Accounts Payable from Patricia Raczynski) must be received. Department representatives are welcomed to wait on the checks in the General Accounting lobby area or they may return later in the day.

Step 4 . Accounts Payable will print the checks and deliver to General Accounting.

Step 5 . Departments can pick up the manual check from General Accounting on the 5th floor AB.

Note: The scheduled check run is necessary to provide appropriate controls for the electronic signature process. Manual Checks can not be cashed until the following business day.

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