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purchasing   /  Bar Code Procedure

Bar Code Procedure

The Purchase Order, New Supplier, and Journal Entry forms require the creation of a Bar Code form.

The Purchase Order Form must be used to submit additional documentation related to an Oracle requisition, which creates a P.O. Some requisitions that produce purchase orders may not have or require supporting documentation, but for those that do, the same procedures contained herein should be followed. Since you will not have a payment request number when requesting a P.O., you must provide the requisition number when completing the Purchase Order supplement form.

  1. Place each Bar Code Sheet at the beginning of all supporting documentation. Such documentation includes invoices, receipts, contracts, other forms etc. Examples of other forms are the Equipment Purchase Information form, which is required to issue a purchase order for capital equipment (i.e. equipment that costs $5,000 or more) and the Personal Services Form required for fees paid to independent contractors/guest speakers.

  2. If any form requires signature(s), make sure that you obtain the appropriate signatures before faxing the information into Optidoc.

  3. Fax to 6-4701.

  4. Departments are required to keep the original documentation for at least 90 days.

  5. To view documents in WebIT 3TM, you must follow the instructions in the WebIT 3TM Manual. This manual will be available at http://www.uab.edu/adminsystems/. The Website to access WebIT 3TM is http://optidoc.ad.uab.edu/.

For a list of all bar code forms please click here.

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