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Financial affairs   /  Executive Order 55

Executive Order 55

In early Summer 2001, Governor Siegelman issued Executive Order 55, which requires disclosures of any relationships between entities receiving contracts or grants from state agencies and the employees and officials of the granting agency. The University is both a recipient of state grants and contracts and a granting/contracting entity.

As a recipient of state grants and contracts, the University must complete the form developed by the state Ethics Commission to implement this Order. Because the form contains many fields that are not relevant to the University, the Office of Counsel has prepared a response template with instructions for filling out the form. This template and instructions are available below (Exhibit A &B). Departments who receive a disclosure form from a state agency with a state contract or grant should refer to this website to complete the form. Where applicable, the completed disclosure form must be submitted with the grant/contract for routing through the appropriate contract review process. Contracts received in the University Contracts Office without the form completed will be returned to the originating department prior to being routed through the central review process. As a granting/contracting entity, the University is not required to request these disclosures from its vendors; however, in keeping with the public concern that led to the Executive Order, the University has decided to voluntarily request disclosures from vendors. The Office of Counsel has prepared a simplified form (Exhibit C) below for this purpose, which is also available on the University Contracts web page. This form will be required of all vendors who respond to bid solicitations and requests for proposals. In those cases where the University is contracting for services exempt from the competitively bid process, this simplified form (Exhibit C) below must be completed by the vendor. Contracts received in the University Contracts Office without the form completed will be returned to the originating department prior to being routed through the central review process. Excluded are specific services the University has determined to be exempt (see listing on University Contracts Office website. Effective October 1, 2001, contracts routed for central review must include the vendor's completed disclosure form.

List of Exemptions

Preceptorship
Real Estate
Entertainment
Conference
Hotels
Out of State Catering
Clinical Affiliation
Software Maintenance
Equipment Maintenance

When an exempted contract is received in the University Contracts Office an addendum statement will be added (Exhibit D) below, contracts will then be logged, and routed

Downloadable Files
Exhibit A
Exhibit B
Exhibit C
Exhibit D
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