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UAB Financial Affairs
University of Alabama at Birmingham
701 20th Street South
921 Administration Building
Birmingham, AL 35294
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purchasing   /  Personal Vehicle

Personal Vehicle

Travel by private automobile will be authorized only when it is advantageous to UAB. The use of private automobiles may be justified when more than one person for whom UAB is responsible is transported or when there is no other reasonable way to meet the timetable required. This reimbursement should not exceed the sum of the coach air fare to the destination plus airport ground transportation costs and airport parking.

Employees may be reimbursed for local private car mileage at the authorized rate per mile while on official UAB business within their base area. For employees based at the main Birmingham campus, the base area is defined as the corporate city limits of the City of Birmingham, Alabama.

State law allows mileage reimbursement equal to the IRS standard mileage rate.

The business mileage reimbursement rate is currently 56 cents per mile.

Mileage Rate Changes

Purpose 

  Rates 1/1/13 through 12/31/13 

 Rates 1/1/14 through 12/31/14 

Business

56.5

56

Medical/Moving    

24

23.5

Charitable

14

14

Note: UAB private car business mileage reimbursement is allowed from the point of origin to the point of destination including reasonable local mileage (but not for commuting between home and office) for all official travel by private automobile. There is no provision under State Law which allows one's home to be treated as the point of origin or the point of return. However, when business trips originate or terminate at the employee's home because of convenience to the employee, mileage reimbursement to the employee must be the lesser of: (a) an amount based on the distance between home and destination; or (b) an amount based on the distance between office and destination. This will be applicable when the official travel occurs regardless of time of day (including non-business hours), day of week (including weekends), or official holidays. Similarly, reimbursement for taxi fare to or from the home airport is limited to the lesser of: (a) an amount based on a trip between home and airport; or (b) an amount based on a trip between the office and the airport.

Gas cost for private auto usage is already included in the mileage reimbursement rate and is otherwise unallowable.

The standard mileage rates for employee moving and charitable service will be:

  • 23.5 cents per mile driven for medical or moving purposes; and
  • 14 cents per mile driven in service of charitable organizations.
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