Incoming Wire Transfers
Departments expecting vendor payments in the form of an electronic transfer should notify Treasury/Cash Management as soon as possible. Contact LaToya Knight (email@example.com) via E-mail, fax (975-9746), phone (934-4848), or campus mail (AB 336 Zip 0103) or John Pelliccio (firstname.lastname@example.org) via E-mail, fax (975-9746), phone (934-2172) and provide the following information:
- Your name, department, phone number, or other contact number.
- Amount expected.
- Sender and sender's location.
- The UAB Oracle account number to be credited.
Automated Clearing House (ACH)
Departments that bill various U. S. Government offices (e.g. Dept. of Defense, Army, Veterans Affairs, etc.) should expect most of these funds to be credited to UAB's operating bank account via ACH. ACH is a less expensive system than Fed wire, but very little identifying information is provided when these credits are received by our bank. For this reason, Treasury/Cash Management needs as much information as possible regarding expected payments. If you are expecting payment by ACH, please fax a copy of your invoice to LaToya Kinght or John Pelliccio with the following information:
- Entity billed.
- Oracle account string to be credited.
- Invoice dates and invoice numbers.
- Name and phone number, fax number, or e-mail address of department contact.
- Any other information that will help identify these credits.
Outgoing Electronic Funds Transactions:
This is an alternative way of making payments. It requires that Treasury/Cash Management receive a notification in Oracle indicating an electronic payment or foreign currency draft is requested to complete a payment.
A Treasury notification is kicked-off when the requestor chooses wire payment as the payment method in the Payment Request Header. THERE IS NO OTHER WAY FOR AN ELECTRONIC PAYMENT OR FOREIGN CURRENCY DRAFT NOTIFICATION TO BE ROUTED TO TREASURY. Once you check the wire transfer box, the "wire info" button becomes active. You must click on the "wire info" button to access the form in Oracle that allows you to input the wire transfer information, choose type of currency, and type of payment (electronic transfer or foreign currency draft) you are requesting.
Upon receipt of a notification in Oracle, Treasury will review the backup documentation in Optidoc to ascertain the electronic transfer instructions.
It is the responsibility of the Oracle Payment Requestor to provide the correct payment instructions to Treasury/Cash Management.
If funds are to be wired to a nonresident alien, the department must contact The Center for International Programs at 934-3328 to obtain a taxpayer ID number prior to sending the requisition to the accountant.
Departments are encouraged to process information for foreign wires and drafts at least 10 days prior to the payment due date.