UAB is a public institution and has a stewardship responsibility for the proper use of public funds. The Expenditure Guidelines are provided by UAB Financial Affairs as a resource to UAB faculty and staff to assist them in fulfilling their job responsibilities by informing them as to UAB's institutional policies and procedures applicable to the expenditure of UAB funds. In such cases, appropriate action should be characterized by prudence and a responsibility to safeguard public funds and UAB. When in doubt as to the application of these guidelines, employees are encouraged to consult in advance with appropriate officials in UAB Financial Affairs.
All users involved in either initiating or approving requisitions should be familiar with the "Expenditure Guidelines" on the UAB Financial Affairs website. These guidelines are to be used by UAB employees to assist in determining proper expenditures for UAB accounts. This document is not intended to be a comprehensive listing of all institutional requisition guidelines.
Sponsored grants and contracts guidelines are often determined by the sponsoring agency and may further restrict expenditures.
In all cases, it is expected that UAB payment requests are limited to legitimate UAB business purposes, and that any representation or documentation is complete, truthful, and accurate.
Throughout these Expenditure Guidelines, the term "UAB" includes UAB Hospital. The term "employee" is intended to refer to both faculty and staff.
Expenditure Guidelines Matrix
Expenditure Guidelines FAQ
Event Pre-Approval Form