Interstate Relocation / Moving Services
Please Note that this site is providing outdated information and new UAB business processes are currently being developed. Beginning in 2018, an employee can no longer deduct personal moving expenses nor can an employer pay or reimburse an employee’s personal moving expenses on a tax-free basis. However, UAB can continue to pay such moving expenses to be treated as taxable W-2 wages through Payroll.
Thanks, Tim McMinn, Asst VP for Financial Affairs
INTERSTATE RELOCATION / MOVING SERVICES
UAB has contracts for interstate moving of household goods and laboratories that must be used when UAB plans to contract for moving services. Please contact Melissa Loats in Procurement Contracts at 934-4424 for estimates of moving expenses and additional information you will need regarding the move.
Please note: Contract documents for the vendors have been routed and approved through UAB's contract review process. No further routing and signature is required. When the moving estimate has been approved, submit your Purchase Order Requisition through the normal process so that a purchase order may be issued to the moving company.
Award-Winning Agent for United Van Lines
212 Total Solutions Way
Alabaster, AL 35007
Contact: Celeste Ward
Move Initiation Portal: www.UABrelocation.com
1 Covan Drive
Midland City, AL 36350
Phone: 800-239-4099 x42122
Contact: Catherine Matheny
Request for Estimate
The UAB department requesting a move will provide the successful vendor's booking agent a form "Request for Estimate of Moving Services", so the written guaranteed price estimate for relocating the new employees goods or second proviso equipment can be prepared. This form is available below.
The booking agent will arrange for an on-site inspection of the employee's goods before the guaranteed price estimate is prepared. The estimate will be emailed or faxed to the requesting department, and emailed, faxed or mailed to the new employee and the UAB Procurement Office for approval.
The funding department will submit the approved price estimate form designating the amount of the move it will pay into Optidoc and process an Oracle Purchase Order requisition. UAB Procurement Contracts will initial approval for the move and will send the final approved estimate and purchase order number to the booking agent.
After the move has been completed, the booking agent will submit an invoice package for review and payment.
No move can be completed until the booking agent has received the final approved estimate and purchase order from the UAB. Any move conducted without an approved estimate may not be processed for payment.