| Click on the column titles to sort. |
| Policy/Guideline Name |
Category |
Department |
Used for |
Format |
| Bank Accounts |
- |
Treasury |
|
PDF |
| Board Rule |
- |
Financial Affairs |
|
|
| Business Meals |
- |
Fin/Aff |
|
PDF |
| Cash Receipts Policy |
- |
Accounting |
|
PDF |
| City and County Occupational Tax Refunds |
- |
Payroll |
Information to assist in the in filing and recovery of a City of Birmingham or Jefferson County Occupational tax refund for days worked outside of the city or county on official UAB business. |
PDF |
| Contracting |
- |
Financial Affairs |
|
|
| Cost Sharing Policy |
- |
Accounting |
|
PDF |
| Cost Transfers FAQs |
- |
Grants |
|
PDF |
| Cost Transfers Policy |
- |
Accounting |
|
PDF |
| Direct Costs Policy |
- |
Accounting |
|
PDF |
| Disposition of Equipment |
- |
Equipment |
|
|
| Documentation |
- |
Fin/Aff |
|
PDF |
| Effort Reporting |
- |
Cost |
|
PDF |
| Employee Moving |
- |
Fin/Aff |
|
|
| Entertainment |
- |
Fin/Aff |
|
|
| Equipment Accountability |
- |
Equipment |
|
PDF |
| Equipment Acquisition |
- |
Equipment |
|
PDF |
| Establishing A Subrecipient Agreement |
- |
Grants |
|
PDF |
| Ethics |
- |
Fin/Aff |
|
PDF |
| Expenditure Approvals |
- |
Accounting |
|
PDF |
| Faculty Retreats |
- |
Fin/Aff |
|
PDF |
| Federal Return of Title IV Funds Policy |
- |
Student |
|
PDF |
| Federally Titled Property Policies and Procedures |
- |
Grants |
|
PDF |
| FLSA Biweekly Compensable Time Policy |
- |
Payroll |
While many subjects provided on these fact sheet are of interest, the main reason we provide it is in relation to biweekly travel away from home. |
|
| Gifts |
- |
Accounting |
|
|
| Hospital Equipment Capitalziation Policy |
- |
Equipment |
|
PDF |
| Institutional Policy |
- |
Financial Affairs |
|
|
| Institutional Refund Policy |
- |
Student |
|
PDF |
| Licenses and Certification |
- |
Fin/Aff |
|
|
| Mandatory Direct Deposit Policy |
- |
Payroll |
All UAB employees are required to use direct deposit. Payroll Services will mail the first check if the banking information has not been provided. The second disbursement is held in Payroll Services until information is provided. Once the information is received, the payment is either mailed to the employee or released to the employee if they are using our self-service computers. |
PDF |
| Memberships and Dues |
- |
Fin/Aff |
|
PDF |
| Miscellaneous Unrestricted Accounts |
- |
Budget |
Those accounts that have salary activity of over $50,000 and/or have any activity greater than $100,000 may be changed to a budgeted account. |
PDF |
| New Payroll Deduction Guidelines |
- |
Payroll |
Occasionally, we will receive a request for a new deduction. These are guidelines for this type of request. |
PDF |
| NRA Tax Policy and Procedure Guide |
- |
Payroll |
The Tax Policy and Procedure Guide for Income Payments to Alien Individuals was developed by UAB's Alien Tax Compliance Committee to improve compliance with tax law. The Guide is not intended to provide individual tax advice. For individual tax advice, alien individuals must consult a tax professional. |
PDF |
| Out of Cycle Payment Guidelines |
- |
Payroll |
Under restricted reasons, departments may follow this guideline to request a payment on behalf of an employee outside the normal and extra payroll cycles. |
PDF |
| Overpayment Policy |
- |
Payroll |
The University has a defined policy and procedure regarding the overpayment of compensation and the process for collections. The non-collection of trainee payments are also mentioned in this policy. |
PDF |
| Personal Benefit |
- |
Accounting |
|
PDF |
| Petty Cash Fund Procedure |
- |
Accounting |
|
|
| Professional & Consulting Contracting Policy |
- |
Financial Affairs |
|
PDF |
| Registration for Bid Process Guidelines |
- |
Equipment |
|
PDF |
| Requesting A Change to Primary Object |
- |
Accounting |
|
PDF |
| Requesting Change to Oracle Org Code |
- |
Accounting |
|
PDF |
| Scholarship/Fellowship Payment Guidelines |
- |
Payroll |
Payment procedures relating to scholarships and fellowships |
PDF |
| Service Center Procedures |
- |
Accounting |
|
|
| Student Fica Exemption Policy |
- |
Payroll |
This policy determines the eligibility for exemption of FICA for student employees |
|
| Submitting Subrecipient Invoices for Payment |
- |
Grants |
|
PDF |
| Subrecipient Policy |
- |
Grants |
|
PDF |
| Surplus Auction Guidelines |
- |
Equipment |
|
PDF |
| Surplus Warehouse Policy and Procedure |
- |
Equipment |
|
PDF |
| Transferring Ownership of UAB Property |
- |
Equipment |
|
PDF |
| Travel |
- |
Fin/Aff |
|
|
| UAB American Express Cards |
- |
Fin/Aff |
|
PDF |
| Unapplied Checks |
- |
Accounting |
|
|
| Unapplied Wires |
- |
Accounting |
|
|
| Uniforms |
- |
Fin/Aff |
|
PDF |
| University Equipment Capitalization Policy |
- |
Equipment |
|
PDF |
| Visa Participant Incentive Debit Card Program |
- |
Accounting |
|
|
| You & UAB Handbook |
- |
Payroll |
Payroll Services often refers employees to different sections of the employee handbook. Benefit Eligibilty Chart on page 20.Vacation Accrual Rates on page 28.Section 5 - Compenstaion Information starting on page 52 which includes topics such as: shift differentials, "stand by" pay, 24 Hour Duty, On-Call pay, and overtime hours. |
PDF |
